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Chief Administrative Officer

Job Type: 
Executive Opportunities
Organization: 
Town of Fort Qu'Appelle, Sasktachewan
Job Description : 

Nestled in the scenic Qu’Appelle Valley and approximately 75 kilometres north east of Regina, Fort Qu’Appelle is a progressive Saskatchewan community of over 2000 people.

With the assistance of HMC Management Inc., Council is seeking the services of a qualified Chief Administrative Officer (CAO) to provide professional leadership and direction for the Town.

Ideally you are an effective communicator, with strong technical skills in urban municipal administration and governance, planning and development, HR management and municipal accounting. As a hands-on public servant willing to be involved in your community, combined with a strong employee relations background, you will provide leadership to Council, staff and the community.

With your Standard or Class “C” Saskatchewan Municipal certification, combined with post-secondary education in Public Administration or a related field with a specialization in management and administration or a combination of relevant training and senior leadership experience and a demonstrated track record of strong leadership or with prior senior urban management experience or as a Chief Administrative Officer in a urban municipal setting, you will play an important role in the municipality’s success. It is expected that the CAO will reside in the Town of Fort Qu’Appelle.

REPORTS TO: Council

THOSE REPORTING TO:  Finance Manager, Public Works Manager, Administrative Assistant and Facility Operations Manager           

PRIMARY DUTIES:

  • Provides professional leadership and direction to Council while overseeing all municipal operations and services in accordance with all requirements of the Municipalities Act and other relevant legislation.
  • Develops and implements a process for the preparation of annual capital and operating budgets. Monitors, controls and authorizes spending within the limits of the approved budget and authority delegated by Council. Presents any expenditure in excess of budget or any off budget items, along with supporting documentation for Council’s approval.
  • Directs, supervises, and reviews the performance of all employees of the Town along with managing the human resources function in accordance with Town policy.
  • Directs the execution of all documents, agreements or contracts approved by Council and ensures the satisfactory preparation of by-laws, resolutions and policies and ensures that copies of all official correspondence records, by-laws, resolutions, policies and related items are retained by the Municipal office.
  • Attends all meetings of Council and Council committees as required or directed and provides consultative services.
  • Hires or retains legal counsel on behalf of the Town as authorized by Council.
  • Provides day to day direction to all Town staff and further develops a culture of customer service, team building, partnership, innovation, and fiscal responsibility.
  • Directs the preparation of, and approves, all Council meeting agenda packages, ensuring issues requiring the attention of Council are brought forward in a timely manner and that all background information or documentation is available to facilitate informed decision making.
  • Prepares and presents a monthly report to Council regarding Town operations. Recommends appropriate action, or requests ratification for action to deal with matters requiring Council approval.
  • Establishes and maintains an effective working relationship with all agencies, boards, neighbouring municipalities and entities that inter relate with the Town.
  • Establishes and maintains an open and public system for contracting goods and services by the Town. Ensures the system complies with all legislative requirements, by-laws, resolutions and policies of Council. Reviews and recommends acceptance or rejection of properly submitted tenders, quotations and proposals.
  • Responds to public enquiries, media requests for information or complaints with regard to department activities, following approved policy and procedure.
  • Manages and administers the planning and development function of the Town in accordance with the Planning Act as Development Officer.
  • Manages and administers the economic development and all land sales, management and development functions as directed by Council.
  • Manages and administers all aspects of bylaw enforcement as required or directed by Council.
  • Establishes and implements administrative policies, procedures, standards and guidelines programs and provides leadership in ensuring that all Town policies and programs are efficiently coordinated, are delivered in a responsive and effective manner, and reflect the overall strategic priorities of the Town as defined by Council.
  • Performs other duties as may be assigned by Council.

SPECIFICATIONS:

Experience & Qualifications

Prior urban CAO experience or a minimum of 4 years’ experience at a senior level in an urban municipal government is required along with a thorough knowledge of provincial legislation.  Past experience in municipal accounting, public works operations, economic development, human resource management and administration land development/use planning, negotiating contracts and required municipal agreements would be an asset.

The incumbent will also have successfully graduated from a recognized post-secondary institution with a diploma or degree in Public Administration or related discipline

The incumbent must hold a current Standard or Class “C” Saskatchewan Municipal certification or be eligible to obtain a standard certificate in accordance with the Urban Municipal Administrator’s Act.

Accountability/Responsibility

Under the general direction of the Mayor and Council, the incumbent is directly responsible for the overall management of all Municipal staff and operations in accordance with the Municipalities Act and any other applicable Provincial Act.  

The position has the authority to proceed up to the suspension stage of the progressive discipline system for all employees.  Actions could result in a major loss of time or resources and have a serious impact on the Town’s public image.

The incumbent will be required to exercise independent judgment regarding a number of complex tasks.  A well-rounded knowledge of urban municipal government is required including the development of legislative and administrative structures and communication processes.  Highly developed verbal and written communication skills are essential along with an ability to get along with the public, Council and staff.

Unique Position Requirements

The position is designated as the Development Officer for the Town and is obliged to administer the Official Community Plan and the Zoning Bylaw, and related bylaws, in accordance with the Planning and other related Acts. The position also plays the lead role with respect to bylaw administration and enforcement and economic development and land related matters. 

  • Highly developed verbal and written communication skills plus an ability to get along with the public, Council and staff are essential.
  • The position also requires a valid Saskatchewan driver’s license and is subject to a Criminal Records and Child Abuse Registry check.
  • Attends all meetings of Council, Committees, Public Hearings, and other meetings as required by Council.
  • The nature of this position requires the incumbent to exercise tact and diplomacy in dealing with other staff, external agencies and citizens of the Town on issues related to management of the Town's financial resources.
  • Must have the ability to balance multiple priorities, often with conflicting timelines in a fast paced environment.

Computer software and equipment use:

Microsoft Word, Outlook, Excel, Munisoft applications including: Financials (General Ledger & Custom Reporter, Accounts Payable, Paymate Acclaim Payroll); Receivables (Tax Assessment, Utility Billing and Receivables, General Accounts Receivable, Receipting)   

Closing Date: 
October 26, 2017
Application Return: 

If you meet the minimum skills and qualifications the salary range for the CAO is $90,000 - $110,000/annum.

In confidence, qualified candidates are encouraged to electronically submit their resume, a covering letter, three work related references, and salary expectations to the following address by no later than 4 p.m. October 26, 2017 to:

sdy.hmc@shaw.ca

RE: Town of Fort Qu’Appelle, SK  Chief Administrative Officer Competition

Inquires may be made to:

Dean Yaremchuk, Senior Partner

HMC Management Inc.

1.204.870.0236

A CAO Opportunity Profile is available upon request and only those candidates selected to be interviewed will be contacted.